Kansas sales tax
Residential and commercial cleaning are not taxable in Kansas when cleaning is the only service provided. Waxing, varnishing, floor polishing, and applying fabric treatments or protective coatings to furniture or carpet are taxable, and when they're done with exempt cleaning, the cleaning has to be separately stated on the invoice or the entire charge is taxable.
Kansas gives cleaning companies a plain answer with one string attached, and the string is the invoice. The same office visit can be exempt or fully taxable depending on how it's written up. This page covers residential cleaning, commercial cleaning, the conditions in the Department of Revenue's guidance, what it means for your books, and where your CPA comes in.
House cleaning is not taxable in Kansas when cleaning is the only service. The Kansas Department of Revenue's Pub. KS-1525 is the source for that answer. Add a fabric treatment to a couch or a protective coating to a carpet, and that part of the job is taxable; if the cleaning isn't separately stated on the invoice, the entire charge is.
Commercial cleaning is not taxable either, per the Department's Janitorial Services Self-Audit Fact Sheet. Floor waxing, varnishing, and polishing are taxable, and the office cleaning example in Pub. KS-1525 shows what happens when they share a price with the cleaning.
Source: Kansas Department of Revenue, Janitorial Services Self-Audit Fact Sheet (modified July 6, 2006)
Kansas reads the invoice, so the invoice is where the bookkeeping starts. One price for cleaning plus floor care is the worst habit you can carry into this state. The rule needs the exempt work stated on its own, and a single number gives it nothing to separate. In your books each service gets its own line, sales tax collected on the taxable lines sits in a liability account until it's paid, and income shows only what you earned.
If years of invoices already lump things together, cleanup bookkeeping sorts the old entries into the right accounts. Payroll and the minimum wage are on bookkeeping for cleaning businesses in Kansas.
I'm a bookkeeper, not a CPA or an Enrolled Agent. I set up your books so exempt cleaning and taxable floor, fabric, and coating work stay on separate lines. Whether a particular job is taxable, and how it gets reported, is a question for your CPA.
Rules checked against the sources above as of October 20, 2026. Rates and rules change; confirm current figures with the agency or your CPA.
About Figure Eight Financial
Figure Eight Financial is Dave Gordon’s bookkeeping practice for residential and commercial cleaning companies. I work with owners in Kansas and across the country, and I’m a Certified QuickBooks Online ProAdvisor.
Before bookkeeping I studied computer science at Penn State and spent a career at IBM as an engineer, so I build the books as a system: data comes in once, lands in the right place, and ties back to a statement. I’m a bookkeeper, not a CPA or Enrolled Agent. I keep the books your CPA works from, and the tax decisions stay with your CPA.
Credentials and memberships reported by Figure Eight Financial.
More about DaveHow I Help
Kansas reads the invoice, so each service in your books gets its own line: exempt cleaning on one, taxable waxing, polishing, or coatings on another. Sales tax collected on the taxable lines waits in a liability account until it's paid, apart from income. Book a short call below and bring an invoice or two.
The core service. Transactions recorded and categorized, every account reconciled so the books and the bank agree, and monthly reports that arrive explained, split by residential and commercial and sliceable per contract.
The full picture of how this works for a cleaning companyFor the months where nothing got entered at all. I fill in the missing periods from the ground up, pulling bank feeds, statements, and receipts until every month has a complete set of records.
How catch-up bookkeeping worksFor books that exist but can’t be trusted. I audit what’s there, fix the unreconciled accounts, duplicate transactions, and wrong categories, and tie every balance back to a statement.
How cleanup bookkeeping worksYour crews paid on time, every pay period, with each payroll run recorded in the books so labor shows up against the jobs it belongs to.
How payroll worksRecurring invoices that match your contracts, an aging report you can trust, and follow-up on slow payers handled by a process instead of your evenings. Built for net-60 commercial accounts.
How invoicing and receivables workA file built right for a cleaning company from day one, or rebuilt after the DIY version drifts, and then I teach you to run it. I’m a Certified QuickBooks Online ProAdvisor, and this is honestly my favorite part of the job.
How a proper setup worksWe start with a short call about your business and where the books stand. The first conversation doesn’t cost anything.
I take a look at what you’ve got, your QuickBooks file, your spreadsheet, whatever exists.
You get a written proposal with the price, so the decision is yours with the number in hand.
Let's Connect
If your Kansas invoices put cleaning and floor care under one price, send me one. We'll look at it together, and the first conversation doesn't cost anything.
